Use segments to run focused campaigns with sharper messaging and higher response rates. Save frequently used filters as segments so you can reuse them instantly without re-uploading contact lists.
Add, import, manage and search your contacts efficiently.
Your personalized campaigns utilize the contact data you feed into them. This section covers how to upload and manage your contacts in PitchKraft.
Before sending any emails, you need to tell PitchKraft who to send them to. Typically, you’ll have a spreadsheet or CSV file of prospects or clients. You might want to export that from your CRM, if you use one. PitchKraft makes it easy to import that list.Supported File Format: Prepare a spreadsheet or CSV file with a header row (the header row shows the column/field names).
What columns/fields can you import? The only essential columns are Full Name and Email address. However, the more columns you provide, the more information PitchKraft has to create hyper-personalized emails.
Including more fields can help the AI personalize better. Other columns that are very useful are the Job Title of the contact, Company (company name that the contact works at), Location (location of the contact), LinkedIn URL (LinkedIn profile page of the contact), and Company website (website of the company).
You will now see your list in the Lists grid. Each contact list shows the number of contacts, a default folder, creation date, and the description (if you added one). You can click on the list name to view the contacts or click on the Action icon to view, edit, download the data to your device as a spreadsheet, or delete it
Why would you want to download the data to your device as a spreadsheet when you have just imported it?
You may have processed the data in Kraft Emails so data such as Email subject and Email body will be populated and you might want to import that back into your CRM.
Viewing contacts:
When you open a list, you’ll see a table of your contacts. Each row will show fields like Name, Email, Company, etc. You can Show/hide columns as you prefer.
Include as many relevant contact fields as possible, such as job title, company, and LinkedIn URL, to unlock deeper personalization. Always double-check column mapping during import to avoid cleanup later and ensure higher-quality emails.
If you have a large contact list and want to target specific subsets (e.g., only clients in the Tech industry, or only a certain job function), you can create segments. Use the Search box to filter by, for instance, ‘CEO’. Click the top check box to select all the filtered contacts (or select individually) then click on Create segment, name your segment (e.g., “All CEOs”), add an optional description of the segment and click Save segment — This segment will now appear in the Segments tab and behaves just like a list.
Segments are optional but powerful for targeting. If you don’t see a segment feature you need, you can also split your contacts into multiple files and upload them separately as needed.
Use segments to run focused campaigns with sharper messaging and higher response rates. Save frequently used filters as segments so you can reuse them instantly without re-uploading contact lists.
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